Cal Expo - Sacramento
MARCH 21-24, 2019

Cal Expo

Information Exhibitors need to know!

The Exhibitor Manual is available.  The manual provides detailed information on the Show and your set-up. With the move to CAL EXPO, please read it carefully as it will explain your move-in and move-out procedures.   

Items to note

  • All exhibitors are required to submit an Additional Insured Certificate.
  • If you will be selling food or beverage, whether you sample or not, you are required to submit the Sacramento County Health Department forms to the Show, not to the Health Department.  Deadline March 4th. 
  • DECORATOR - American Exposition Sevices, 1341 N. Market Blvd. #300, Sacramento, CA 95834
  • You have 500 watts of electrical service with your exhibit space regardless of the total size. You need additional electrical service, send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. to request the order form.  Please submit the electrical order form by March 13th to avoid the increased floor prices.
  • Move-in is Wednesday, March 20th between 8 am - 8 pm.  Move-in times will not be assigned. Click here for Move-in/Out Pass
  • Parking passes - Will be pre-sold through the Show Office.  Click here for the order forms will be in the exhibitor kit.   A 1-day pass with in-and-out privileges will be $5/day. 

QUICK LINKS

Below are the links to the information and forms you will need as an exhibitor - the Exhibitor Manual and all order forms will be available in January.

  • 2019 EXHIBITOR MANUAL
  • Click here for the Decorator Online Service Desk to order carpet, furniture, and accessories
  • Move-in & Move-out Pass
  • Insurance
  • Wi-Fi Service - wireless internet connection is available within the building for all to use.  The bandwidth is also available to the general public.
  • Health Permit: TFF VENDOR APPLICATION  (CAREFULLY read the requirements for a permit)  Permit must be returned to the Show, not Health Dept.) DEADLINE FOR SUBMISSION:  March 4th.
  • Parking Pass

  • MORE INFORMATION

Decorator

The Show Decorator is American Exposition Services.  You will be sent an email inviting you to use their online Service Desk to order carpet, furniture, and accessories.  If you do not receive this invitational email call:  916-925-3976 or email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Insurance

All exhibitors are required to submit an “Additional Insured Certificate” to include the following as additional insureds: 

The San Francisco Flower & Garden Show; Larsen Enterprises, LLC; the State of California; California Exposition and State Fair; their agents, officers, directors, servants, and employees.


If you do not have insurance coverage that can provide an Additional Insured Certificate, you may purchase an event-only policy from Rainprotection Insurance Company.

Health Permit for Food Vendors

If you will be selling or offering samples of food or beverage to the public, you must submit the Sacramento County Health Temporary Event Food Vendor Application (TEFVA). You are required to obtain this permit whether you sample or not.  Regardless of other licenses or permits you or your co-packer might have, Sacramento County Health Department requires that an application be submitted to their office. The Show is required to submit all TEFVA to the Health Department.  To meet their deadline you must submit your completed application no later than MARCH 4th.  Once you have completed the online form, save it to your computer and either e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. or fax to 415-684-7281. PLEASE NOTE: Sacramento County Health Department fees are subject to change. If you had already paid these fees, you may have additional fees due.

Reseller’s Permit

The State of California requires that you have a seller’s permit if you will be selling merchandise, booking orders, or taking leads at this show.

Below is the link to the California State Board of Equalization website’s E-Reg questionnaire page. Click on “Register Online” to apply for a Temporary Sellers Permit number online. If you would rather do it in person or another way, scroll down to see other options. By answering a few questions, you’ll be able to determine if your company is required to get a State of California Seller’s (Resale) Permit. You may also contact the State of California State Board of Equalization directly by calling (800) 400-7115.

RV Parking

Overnight RV parking is available onsite at the Cal Expo for $45.00 per night, with full hook-ups.  Contact CAL EXPO RV directly to reserve RV spaces, 916-263-3008.